Privacy Policy

Privacy and Data Use Policy

Ethics in Education
Last updated: April 2025

At Ethics in Education, we are committed to protecting your personal information and respecting your privacy. This policy outlines how we collect, use, store, and protect your data when you visit our website or engage with our services.

1. Who We Are

Ethics in Education is a non-profit organisation based in the United Kingdom, focused on promoting ethical practice and leadership in education.

For data protection purposes, the Data Controller is:
Ethics in Education
Horley Green House, Horley Green Rd, Halifax HX3 6AS
hello@ethics-in-education.org
 

2. What Information We Collect

We may collect and process the following types of personal data:

• Contact Information: Your name, email address, phone number, or organisation (e.g., when you fill in a contact form or sign up to our newsletter).
• Technical Information: IP address, browser type, pages visited, and time spent on our website (collected via cookies and analytics tools).
• Communication Records: Emails or messages sent to us via the website or social media.
• Event or Service Registrations: Information provided when registering for webinars, training, coaching, or other services.

3. How We Use Your Information

We use your data to:

• Respond to your enquiries.
• Deliver services such as events, coaching, or newsletters.
• Improve our website, communications, and outreach.
• Ensure the security and integrity of our website and data systems.
• Comply with legal obligations and best practices.

4. Legal Basis for Processing

We process your data based on one or more of the following:

• Your consent (e.g., signing up to our newsletter).
• Legitimate interest (e.g., managing events, improving services).
• Legal obligation (e.g., record-keeping).
• Contractual necessity (e.g., when providing services you've requested).

5. Sharing Your Information

We do not sell or rent your personal information. We may share your data with:

• Service providers who support our operations (e.g., email platforms, cloud storage), under data processing agreements.
• Regulators or legal bodies where required by law.

All third-party services we use are GDPR-compliant.

6. Data Retention

We only retain your data for as long as necessary to fulfil the purposes it was collected for, including any legal or reporting requirements.

• Contact data: Typically kept for 2 years from last contact.
• Newsletter subscription: Until you unsubscribe.
• Service records (e.g., coaching or events): Up to 6 years for audit and accountability.

7. Your Rights Under UK GDPR

You have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion of your data (in some circumstances).
• Object to or restrict how we use your data.
• Withdraw your consent at any time (where applicable).

To exercise any of these rights, contact us at hello@ethics-in-education.org

8. Cookies and Website Analytics

Our website uses cookies to enhance functionality and gather anonymous usage data. You can manage your cookie preferences via your browser settings.

We may use tools such as Google Analytics to understand how visitors use our site. These tools collect anonymised data only.

9. Data Security

We take appropriate technical and organisational measures to protect your data from unauthorised access, misuse, or loss. This includes secure data storage, encryption, and limited access controls.

10. Contact Us

If you have questions about this policy or your data, please contact us at:
Email: hello@ethics-in-education.org
Address: Horley Green House, Horley Green Rd, Halifax HX3 6AS

If you are unhappy with how we handle your data, you have the right to lodge a complaint with the UK’s Information Commissioner’s Office (ICO):
www.ico.org.uk